BLITZ PERTH: RUN SHEET
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Blitz Staff
Simon Zybek – CEO: On event day, manages all corporate affairs, hospitality, media, player and celebrity liaison. UHF ch7.
Richie Bower – Chief Operating Officer: On event day, manages all aspects of the golf operation. UHF ch7
Josh Templer – Creative Content Director: On event day, manages all content capture and creation. UHF ch7
Blitz Event Staff
Master of Ceremonies – located on the Stadium Hole to present the event.
Big Screen Technician – manages the presentation of player, event and sponsorship information as required to the Big Screen. UHF ch7
Data Centre Technician – manages the flow of scoring information from players and updates the Blitz Golf App. UHF ch7.
Volunteer Staff
Rules Official x 1. Blitz Golf request that the host venue provide a Rules Official to deal with any rulings during the Event. The Blitz Golf COO’s word is final on any rules disputes, and he will be available throughout the event as required.
Scoring volunteers x 6 (minimum). Each Scoring Volunteer manages a group of players. They direct the group to their starting tee, ensure players complete their scores on the Blitz Golf App as soon as each hole is complete, and act as our eyes and ears on the course for any problems with scoring, rules, pace of play and event continuity. Each Scoring Volunteer carries a UHF radio to report any problems and to be available to event operations as necessary.
MC Communications Assistant x 1. The MC Comms Asst works directly with and in support of the MC to gather event information to provide to the MC as he informs the Stadium Hole crowd of event progress. The MC asst also gathers data from the Stadium Hole Comms Asst to facilitate the MC’s announcement of each player as they play the Stadium Hole
Stadium Hole Assistant x 1. The Stadium Hole Assistant is positioned on the Stadium Hole Tee throughout the event. They provide player information to the MC Comms Asst before each player tees off on the Stadium Hole, to allow the MC to inform the crowd of who’s teeing off and their position in the event.
Ticket Checkers x 2. Two Volunteers are positioned at the entry point/s to ensure spectators have a ticket, or to direct them to where they can purchase.
Notes
Blitz Golf will provide volunteer information/Standard Operating Procedures to all volunteers ahead of the event. Blitz Golf will also set up an Event WhatsApp channel ahead of the event for any volunteers to ask questions before the event. From experience – the earlier that volunteers are appointed and allocated their roles, the better the event will run on event day.
Blitz Golf App. The BG App is available for all volunteers to download. This should be downloaded and a login established before event day.
Event Running Order
Event day -1
Blitz Golf Operations Manager onsite to liaise with event team during any event setup
Day of Event
1230 Blitz Golf & Host Venue Operations Alignment Meeting
1300 MC Final Briefing with BG. MC will have been briefed ahead of event day.
1330 Volunteer Briefing.
1400 Gates open. The DJ commences his set. All on course facilities to be open.
1445 Player & celebrity introductions, followed by fan engagement #1
1500 Round 1 commences - 6 holes / 24 players.
After completion of round one, fan engagement #2
1630 Round 2 commences - 3 holes / 12 players.
After completion of round two, fan engagement #3
1730 Final commences - 1 hole / 4 players
1800 Winner presented with Trophy/MC Interview/Media etc.
EVENT INFO & RUNNING ORDER
Richie Bower (OPS) on UHF ch7 with any issues
Round One
Group One
Group Two
Group Three
Group Four
Group Five
Group Six (STADIUM)
Round Two
Group One – as per Blitz Golf App
Group Two – as per Blitz Golf App
Group Three – as per Blitz Golf App
Round Three (STADIUM) – as per Blitz Golf App
IMPORTANT
Remember – Blitz Golf is all about entertainment, so a continuous flow of player information to the MC in critical
DOWNLOAD THE BLITZ GOLF APP – preferably before event day, but before the volunteer brief at the absolute latest.
Familiarise yourself with the Blitz Golf hole layout for your venue
Collect your UHF radio (Channel 7) from the Blitz Golf HQ ahead of the event. Check comms with another volunteer as soon as you are set up with your radio.
Collect the MC Comms Support lanyard from the Event Control Point during the volunteer brief.
Attend the MC briefing.
Introduce yourself/familiarise yourself with the Stadium Hole Tee Communications Volunteer and ensure you both have working comms.
Enjoy your day out!
COMMS PLAN
Your job is to provide the MC with all the player and event information they need to communicate the event effectively to spectators.
A communications volunteer will be placed at the Stadium Hole tee. They will provide you with the name and current field position of every player as they tee up on the Stadium Hole. Communicate that immediately to the MC so they can inform the spectators of who is playing and their position in the event. Use the Blitz Golf App and/or the big screen to establish where the player is in the field before informing the MC of all the relevant player information.
Monitor the Blitz Golf app to see how the round is playing out. Inform the MC of any notable events such as who is leading, what hole they are on, who is on the cut line etc. Use the UHF radio as/if necessary to ask other volunteers roving with groups for further information.
The job is complete when the final round is complete and a winner is decided.
If you are not crystal clear about any aspect of this role, please ask any questions well ahead of the event commencing. The final blitz can involve several visits to the Stadium Hole tee so be prepared to deal with that.
When the event is complete, return your lanyard and UHF radio to the Event Control Point.
MC Comms Volunteer Information
Round One
Group One
Group Two
Group Three
Group Four
Group Five
Group Six (STADIUM)
IMPORTANT
Remember – Blitz Golf is all about entertainment, so a continuous flow of player information and event status is critical.
The MC’s role is to keep spectators informed of all aspects of the running order of the event. Blitz Golf needs a continuous flow of player and event status information to keeps spectators informed and engaged. Be prepared to inform the crowd of everything happening on the Stadium Hole, and in the event as a whole. This includes details of every player playing the Stadium Hole throughout the event – to include name, position in the Blitz, and shot they are playing on the Stadium Hole (tee shot, birdie putt, par, what they need to advance etc.)
The MC will be provided with an MC Communications Assistant at every event. Their job is to monitor the Blitz Golf App and UHF radio network to provide the MC with a continuous update on player status and movements throughout the event, so the MC can give the spectators up to date feedback on player and event status – who’s in the lead, who’s on the cutline, who needs a birdie etc.
For the Stadium Hole, another communications volunteer stationed at the tee will provide to the MC Comms Asssistant the name of every player as they tee up to play. The MC will then introduce each player before they play the stadium hole, along with their event status/position. The MC can then, at their discretion, engage with any player as they approach and play the Stadium Hole. But ensure that the status of each player is updated to the spectators as the hole plays out.
The strategy is to ensure that everyone around the Stadium hole & hospitality areas are fully aware at all times of the status of every player who plays through, and their position in the event. This includes the second and final Blitz.
MC Event Plan
Familiarise yourself with the Blitz Golf hole layout ahead of event start time.
Identify the volunteer appointed at MC Assistant for the day.
If not already aware, become familiar with the Blitz Golf format, the nature of the sudden death playoffs etc, as the process of and actions required to execute these need to be clearly communicated to the spectators.
Attend MC briefing to be held two hours ahead of event time.
Become familiar with the specific event activations for the event. These will be discussed at the MC Briefing.
Introduce yourself to all the players ahead of the event start (putting green etc)
Sample Running Order and Comms Plan On The Day
Pre Round
Open the event with a briefing to the spectators
Blitz Golf Mascot activation event
Player introductions with the format and procedure as agreed at the MC briefing
Live Interview with a marquee player/s
Sponsor activation/s as players are heading to their starting tee boxes
During each Round
Liaise with the MC Comms Assistant to report on every group teeing off on the stadium hole (every round)
Using information from the MC Comms Assistant, provide spectators with continuous event information as each Blitz plays out.
Conduct inter-round fan activations as discussed and agreed during the MC briefing
Heighten the excitement as each blitz comes to a conclusion.
Announce any players involved in the sudden death playoff, commentating on each player’s shots and the outcomes.
Announce the field for the next Blitz once the previous round is complete.
Final Round
Set the scene for the final blitz (winner takes all etc etc)
Announce each player as they play (information provided by the MC Comms Assistant).
Continue to provide shot by shot feedback to the spectators as the hole plays out. Assume that the spectators know nothing -many of them won’t and don’t know anything!
Keep the spectators fully appraised of proceedings if the final round requires subsequent holes and/or a sudden death playoff to decide the winner.
Conduct a live interview with the winner as soon as the result is decided.
MC the trophy presentation, as outlined in the MC briefing.
MC Plan & Running Order
Round One
Group One
Group Two
Group Three
Group Four
Group Five
Group Six (STADIUM)
Round Two
Group One – as per Blitz Golf App
Group Two – as per Blitz Golf App
Group Three – as per Blitz Golf App
Round Three (STADIUM) – as per Blitz Golf App
IMPORTANT
Remember – Blitz Golf is all about entertainment, so a continuous flow of player information to the MC in critical
DOWNLOAD THE BLITZ GOLF APP – preferably before event day, but before the volunteer brief at the absolute latest.
Familiarise yourself with the Blitz Golf hole layout.
Collect your UHF radio (Channel 7) from the Blitz Golf Event Support Point ahead of the event. Check comms with another volunteer as soon as you are set up with your radio.
Attend the MC briefing.
Introduce yourself/familiarise yourself with the MC assistant volunteer and ensure you both have working comms.
Enjoy your day out!
Comms Plan
Your location throughout the event is on the TEE of the STADIUM HOLE.
Your job is to provide the MC Assistant with the name and current event status of every player that tees off on the Stadium Hole before they tee off. The aim is to ensure that the MC announces the name and position of each player playing the stadium hole before they play.
You will be working together with the MC Assistant. The MC Assistant volunteer will be located at the Stadium Hole green, with the MC. They will receive the information you provide to communicate immediately to the MC so they can inform spectators of who is teeing off and their position in the event. So, ensure that you radio the player details across BEFORE THEY TEE OFF.
This information will also be used by the Big Screen Operator, to ensure that the right player details are displayed as they play the stadium hole.
Monitor the Blitz Golf app throughout the event to see how each blitz is playing out so you know which group is approaching the stadium hole, and you can be prepared to provide the MC Assistant with all the information they need in good time.
The job is complete when the final round is complete, and a winner is decided. The final blitz can involve several visits to the Stadium Hole tee so be prepared to deal with that.
If you are not crystal clear about any aspect of this role, please ask any questions well ahead of the event commencing.
When the event is complete, return your lanyard and UHF radio to the Event Control Point.
Stadium Hole Tee Comms Volunteer Information
Volunteer Information
– Rules Official
Round One
Volunteer One – Group One
Volunteer Two – Group Two
Volunteer Three – Group Three
Volunteer Four – Group Four
Volunteer Five – Group Five
Volunteer Six – Group Six (STADIUM)
Round Two
Volunteer One & Two – Group One
Volunteer Three & Four – Group Two
Volunteer Five & Six – Group Three
Other volunteers not otherwise tasked are more than welcome to support the groups.
Round Three (STADIUM) – ALL IN!
IMPORTANT
Remember – Blitz Golf is all about entertainment, so prompt, movement of players and accurate, swift scoring in critical.
DOWNLOAD THE BLITZ GOLF APP – preferably before event day, but as a minimum, before the volunteer brief.
Familiarise yourself with the Blitz Golf hole layout for every round you are involved in.
If you are appointed as a hole/group captain, collect your UHF radio (Channel 7) from the Blitz Golf Event Support Point ahead of the event. Check comms with another volunteer/s as soon as you are set up with your radio. Report and resolve any UHF radio issues immediately.
Identify your group’s players before the player intro – this can be done on the putting green or as players assemble for the players intro. As soon as intros are done, ensure that your playing group make their way to their/your designated tee punctually. Remember – pace of play is critical, so ensuring players get to their tees promptly is important. This is why it is VITAL that you know the hole you are starting on, and the players you are managing. Players WILL drag their heels, hang around, and expect you to know where to go.
Once all players are present at their starting tee – PLAY AWAY. There is no need to wait for any signal to tee off – there won’t be one. If there are any problems with players not arriving promptly, report it on UHF CH7.
Walk the blitz with your designated group. Use UHF CH7 for any ruling requirements or other incidents that need event support.
Before any player tees off, ensure all players have entered all scores for the previous hole. This is the critical component of the Blitz Golf format. Report any scoring problems (wrong score entered, unable to enter scores etc) on UHF CH7 IMMEDIATELY.
Respond to any request for information from the MC’s assistant as necessary.
Otherwise, please keep UHF comms chatter to essential event information only.
For rounds two and three, monitor the Blitz Golf App for group allocations. As soon as these are finalised, make sure your players head to the correct Blitz Golf hole.
Be aware of club rules for Lightning suspensions.
If you are not crystal clear about any aspect of this role, please ask any questions well ahead of the event commencing.
The job is complete when the final blitz is complete, and a winner is decided. The final blitz can involve several visits to the Stadium Hole tee so be prepared to deal with that.